HEALTH & SAFETY

All employees are required to familiarise themselves with the company’s Health & Safety Policy, in accordance with their responsibilities under the Health and Safety at Work Act 1974 and the company’s own Health & Safety Rules and Procedures. A comprehensive Health & Safety module is available at www.answersinabox.com

COMPANY RESPONSIBILITIES

The overall policy is the collective responsibility of the Executive Board of the company and unless the company has appointed a Health & Safety Officer, then the responsibility for ensuring the day-to-day implementation of this policy lies ultimately with the Managing Director.

The person in charge of each department will have the following responsibilities:

a) Implementation of this policy in his or her own department and bringing it to the attention of all employees.

b) Compliance with safety precautions that apply to his or her department, including the regulating of contractors.

c) Ensuring that all new entrants are properly inducted into the organisation, which must include an awareness of all precautions and procedures applicable to the job, and the emergency procedures.

d) Ensuring that no person is permitted to work at any kind of machinery or hazardous task unless he or she has been properly and fully instructed.

e) Ensuring that all staff are aware of the location of all fire-fighting equipment and alarm call points in the department and are conversant with its use.

f) Ensuring that any legal requirements relating to the operation of the department are fully complied with, including (but not limited to):

· Inspection of all fire-fighting equipment;

· Safe use of electrical switches and circuits;

· Maintenance of all appropriate registers;

· Necessary safety training for staff;

· Statutory inspections of plant and equipment;

· Provision of first aid equipment;

· Accident investigation;

· Arrangements for cleaning;

g) Ensuring that any responsibilities delegated to subordinate staff are clearly identified;

h) Ensuring that access to the premises by the customers or other members of the general public is strictly limited to safe areas;

i) Ensuring that suitable arrangements are in place to safeguard the premises against intruders.

EMPLOYEES’ RESPONSIBILITIES

In the event of an emergency; employees should call the Police, Fire Brigade or Ambulance as appropriate.

Any accidents, dangerous occurrences, hazards and/or employees suffering from or in contact with an infectious disease should immediately notify their Departmental Manager as soon as practicable.

BOMB THREAT

Any “Bomb Threat” received whether directed at the company or elsewhere, should be treated seriously. Upon receipt of a suspected bomb threat, the most senior manager should be informed as a matter of urgency and they will assume control of the situation. The Police should be contacted by dialling 999 and details of the original incoming call divulged to them.

In addition;

a) Each employee is responsible for his or her own acts or omissions and the effect that these may have upon the safety of themselves or any other person.

b) Every employee must use safety equipment or clothing in a proper manner and for the purpose intended.

c) Any employee who intentionally or recklessly misuses anything supplied in the interests of health and safety will be subject to disciplinary procedures.

d) Every employee must work in accordance with any health and safety instruction or training that has been given.

e) No employee may undertake any task for which they have not been authorised and for which they are not adequately trained.

f) Every employee is required to bring to the attention of a responsible person any perceived shortcoming in our safety arrangements.

g) All employees are under a duty to familiarise themselves with this policy.

RULES AND PROCEDURES

Every member of staff must acquaint themselves, and comply with the following rules:

Accidents at Work

· All accidents, occurring on company premises, regardless of severity, should be reported at once to the immediate line manager who will arrange for any medical attention required.

· Injuries sustained by employees away from their normal place of work should be reported on return.

· The company has a legal obligation to record all accidents in the “Accident Book” and report all accidents at work which result in incapacity for three or more days to the HSE.

First Aid

· First aid boxes are kept on the premises and the name of the First-aider or person responsible for taking charge of the situation regarding an injured or ill employee is displayed prominently on notice boards and elsewhere.

Electrical Equipment

· Never use electrical equipment if it is believed to be unsafe.

· Do not use any equipment, lead or cable which has failed an inspection or test until it has been made safe.

· Staff must not attempt to repair any faulty electrical equipment.

· Where appropriate switch off electrical equipment before leaving the office.

Emergencies

· There is a fire evacuation procedure for each office. However, there will be other emergency procedures which are different. If there is a bomb or other emergency; staff will be told what to do.

Fire

· Employees should familiarise themselves with the fire evacuation procedure and respond promptly to evacuation alarms.

· Respect fire safety measures such as clear corridors, closed smoke doors and unobstructed exits.

· Anyone noticing unexplained smoke or any other sign of a fire should raise the alarm immediately. Employees should not attempt to fight a fire unless trained to do so. Close doors and evacuate by the safest route.

· After evacuating the building, employees should congregate at their appointed position and fire officers will check that all staff for whom they are responsible have left the premises and are accounted for.

Hazards

· Any faulty or hazardous fixtures, fittings, furniture or equipment – especially electrical equipment – must be reported to your line manager. If there is a state of serious and imminent danger, the alarm should be raised and the danger area evacuated.

Hazardous Substances

· A hazardous substance is anything in a container labelled “toxic”, “corrosive”, “irritant” or “harmful” and any other substance with similar properties. All employees must be sure they understand the risks of work with hazardous substances and follow the required precautions and control measures.

· Staff must not introduce hazardous substances without authorisation.

Infectious Diseases

· Anyone who has been in contact with, or is suffering from an infectious disease should immediately notify their immediate line manager. This is particularly important in respect of German measles and any other diseases which could have an adverse effect on unborn babies.

Risks

· The company will advise staff about any risks connected with their work and the measures taken to reduce risks.

Smoking

· Smoking is prohibited in all areas except those designated as “smoking areas”.

General Housekeeping

· Keep all emergency exits, stairs and corridors free of obstructions.

· Ensure rest rooms, kitchens and washrooms are kept clean and tidy. Do not extinguish cigarettes or throw away matches in waste paper bins or on floors. Do not put paper in ashtrays.

· Do not let cables trail to create trip or electrical hazards. If cables cannot be sited so that people do not trip over them or catch them, then they must be protected by devices such as ties and cable ramps.

· Think twice before putting things on the floor. Never leave things on the stairs.

· Do not store things where they will restrict corridors or access routes. Consider people with restricted mobility or impaired vision.

· Store things properly so that people can access them without getting hurt. Put heavy or awkward items at waist height.

· Store items in such a way that they are unlikely to fall onto people.

· Do not store things in front of emergency switches, fire or safety equipment, or safety notices.